Driver qualification files, included with your membership.
Unlike most consortiums, your annual membership includes DQF Pro. Every driver's file builds itself as you hire, reminders come before anything lapses, and the whole file is ready the day an auditor asks.
The motor carrier is responsible for the file. 49 CFR §391.51(a): "Each motor carrier shall maintain a driver qualification file for each driver it employs." The file must hold the items listed in §391.51(b) — the employment application, the motor vehicle records and annual reviews required by §391.23 and §391.25, the road-test certificate, the medical examiner's certificate and more — and several of them recur every 12 months.
Vertical Identity members get DQF Pro, our driver qualification file software, included with their annual membership. It builds each driver's file at hire, tracks what's due and keeps every file ready for an auditor. You keep the legal responsibility and make every hiring call. Sources: §391.51 · §391.23 · §391.25
From "we want to hire him" to a signed DQF.
The driver qualification file is the first thing an auditor asks for. When it lives in a drawer, a spreadsheet and three inboxes, something goes missing. With DQF Pro, every record lands in one file as it happens.
The carrier keeps a file for every driver it employs (49 CFR 391.51), even when someone else helps.
Medical cards and CDLs expire, and the MVR review and Clearinghouse query come around every year.
Your drug testing program and your driver files share one membership, one portal and one driver record.
- The signed application and policy receipts
- The MVR from each state, CDLIS and PSP reports
- Previous-employer requests and answers
- The medical card and CDL copy
- The Clearinghouse query
Five stages, one driver record.
The same order every time, so someone without compliance experience can follow it.
Apply
One link. The 7-step online application on a phone or computer, signed on the last step.
Pre-Screen
MVR (required), plus CDLIS, PSP and a criminal background check (recommended), at member prices.
Qualify
Pre-employment drug test and Clearinghouse full query. You make the hiring call.
DQF File Intelligence
The file builds at hire. VID Intelligence reads licenses and medical cards. Reminders and uploads.
Annual Requirements
Annual MVR review and yearly Clearinghouse query tracked. Export your files anytime.
The paperwork, handled without you.
You still make every decision. DQF Pro does the collecting, filing and remembering.
One application link
Email or copy one link. The driver completes the 7-step online application on a phone or computer, saves as they go and signs on the last step.
Reads the license and medical card
The driver photographs the CDL and the medical card. VID Intelligence fills in the application, and the driver checks it.
The file builds itself at hire
Signed consents, policy receipts and the license and medical-card photos are filed for you. Reports you ordered move in for your review.
Five items, one checklist
Road test or CDL copy, medical card, Clearinghouse full query, pre-employment drug test and random pool. You see what is left at a glance.
MVR from every state, tracked
Each state the driver held a license in is listed and stays open until its MVR is on file or marked not needed.
Requests sent and followed up
Send each request by email. Employers answer online, reminders go automatically, and a good-faith record is one tap.
Reminders before anything lapses
Medical cards, CDLs, the annual MVR review and the yearly Clearinghouse query, in your To do list and as phone alerts.
Nothing is approved without you
Documents from drivers and reports stay pending until you accept them. DQF Pro never qualifies a driver; you make the call.
Export the file any time
One ZIP per driver with every document, an index and the audit trail. A log shows who opened and downloaded each document.
One driver record. Audit-shaped.
When an auditor asks for a driver's file, you open it, check the list and export it. Every document, an index and the audit trail, in one package.
- Every item on the DOT checklist, marked on file, pending review or not needed
- One ZIP per driver: every document, an index and the audit trail
- A log of who opened and downloaded each document
Whoever does the hiring at your shop.
You don't need a compliance background. Pick your role.
Stop chasing paper between recruiting and dispatch.
You found the driver. Send one link, order the checks from the applicant's page and decide.
- ✓ One application link, emailed or copied
- ✓ VID Intelligence fills in the application from the license
- ✓ Every hiring check ordered in one place, at member prices
- ✓ Signed forms filed for you the moment you hire
Files organized the way an auditor reads them.
Every driver's file follows the same DOT checklist, and your To do list shows what needs you.
- ✓ The same checklist for every driver (49 CFR Parts 391 and 382)
- ✓ Reminders before medical cards and CDLs lapse
- ✓ Annual MVR review and yearly Clearinghouse query tracked
- ✓ Export one driver's complete file as an audit package
One driver, one file, the same tools.
DQF Pro works the same for one driver as for a fleet, so your own file stays in order too.
- ✓ The same application and driver file
- ✓ Reminders so your own medical card and CDL don't lapse
- ✓ Your Random Program and your file in one membership
New authority? Start your files right with your first hire.
Your first drivers' files are the ones an auditor will see first. DQF Pro walks you through each hire in order.
- ✓ Step-by-step: apply, pre-screen, qualify, hire
- ✓ Standard drug and alcohol and company policies, or upload your own
- ✓ Each new hire's file built from day one
Included with your annual membership.
DQF Pro comes with the DOT drug and alcohol consortium membership. There is no separate software fee.
+ $25 / year for each additional driver. Random Program and DQF Pro included.
Unlimited drivers. Random Program and DQF Pro included.
Drug tests and hiring checks are ordered when you need them, at member prices. DOT consortium with DQF included: full pricing. Would you rather we run the files for you? Ask us about Managed DQF.
Watch: how to start and keep a DQF for a new CDL driver
How a carrier starts the file for a new CDL driver, what happens from the application to the hire date, and how to keep the file current.
Watch: three ways to keep your driver files
Membership with DQF included, DQF Pro on its own, or Managed DQF. A 90-second overview. Share this overview or book a discovery call.
Things HR usually asks first.
Don't see yours? Call or text (602) 899-1606.
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Who manages driver qualification files (DQF) for motor carriers?
How fast can a new driver be ready to drive?
Which checks do I order when I hire a driver?
Do you handle owner-operators and new authorities?
What does the DQF include when it's done?
How are pricing and billing handled?
Do you contact previous employers?
Do you integrate with our ATS?
Your driver files, included.
Join the consortium and DQF Pro comes with it. Members sign in at members.verticalidentity.com/account.